Travel Start To Finish

Spend Authorization:  A Spend Authorization (SA) must be completed and approved in Workday prior to departure and purchasing travel expenses.  The dates of travel listed in the SA must be for LSU New Orleans business only, and travel expenses must fall within the dates indicated in the approved SA.  Travel outside the authorized dates will require the traveler's Department Chair / Head’s approval.  Please visit Workday Education in MyApps for detailed instructions on how to complete a SA.    

Booking Reservations:  All LSU New Orleans travel is governed by the state's travel guide, PPM-49.  It is the traveler’s responsibility to ensure all rates and expenses are within the regulations set within PPM-49.  Refer to the travel home page for specific details pertaining to rates and policies.

Airfare, conference registration fees, lodging, and vehicle rentals must be charged to a traveler’s state liability travel credit card or LSU New Orleans’s CBA.  If the traveler does not have a state travel card, please contact the Office of Accounts Payable to arrange for CBA payment processing.

Expense Report:  When the traveler returns from their trip, all LSU New Orleans business expenses must be submitted through a Workday Expense Report (ER). This includes personnel reimbursements, state travel card, and CBA charges. The ER must be submitted within 15 days of the travel end date to ensure travel expenditures are recorded timely. The Spend Authorization associated with the trip must be linked to the ER.  Attach all required itemized receipts and supporting documentation to ensure timely processing.  Please visit Workday Education in MyApps for detailed instructions on how to complete a ER.    

Accounts Payable will issue a reimbursement to the traveler for out-of-pocket expenses within 14 days of receiving the ER in Workday.  For LSU New Orleans employees, reimbursements are direct deposited to the employee’s payroll bank account.  Non-LSU New Orleans employees will have a check processed and mailed.   Please note a 1099 tax form will not be issued for non-employee travel reimbursements paid through an ER.

Please contact the Office of Accounts Payable for any question pertaining to LSU New Orleans travel.